School Coordinator Assistant

Wednesday, January 28th, 2026 at 11:59 am | Careers

Hours: 10am-3pm
Days: 5 days a week, Tuesday – Saturday
Start Date: ASAP

Purpose and Scope of the Post:

The Gaiety School of Acting – The National Theatre School of Ireland is seeking an enthusiastic,
efficient and creative Coordinator Assistant to support the School’s Coordination and
Administration Department. This post reports directly to the School Coordinator.

 

Duties & Responsibilities include:

Administrative:
● Manage Fee Collection
● Administration and coordination of Direct Debit mandates
● Ensuring all staff are Garda Vetted and up to date in Child Protection training, and
booking training where applicable.
● Assigning Tutors to classes, finding cover if and when appropriate
● Implementing and enforcing policies and procedures relating to governance and course
delivery
● Assisting with the preparation and dissemination of all paperwork for students prior to
commencement
● Booking of venues and staffing appropriately for classes and events
● General administrative duties
● Scheduling and booking of theatre visits and lectures
● Any other duties as agreed with the Co-ordinator or General Manager as deemed
necessary
● Creating & monitoring a host rota for weekend drama classes
● Overseeing the smooth running of Young Gaiety classes on Saturdays during term time.
Communications:
● Developing and maintaining good communication with all tutors to facilitate improved
feedback and awareness of course/student issues
● Assist in the coordination of one staff meeting per term for each of the programme areas
● Communicating with students and Young Gaiety parents where needed

Production:
● Assist the coordinator with all showcase performance management through meeting with
tutors, identifying requirements, communicating with admin staff, obtaining sign off on
expenses, and managing the communication with students.
● Ensure that all Company performances are properly resourced and prepared for.
● Front of House Duties as required.
Person Specification
Essential skills and experience:
● High level of literacy, communication and organisational skills
● Computer literacy and knowledge of google suite
● Ability to work in a constantly busy work environment with a high level of time
management
● Problem solving skills
● Excellent communication skills
● Ability to manage several tasks and projects simultaneously
● Team player
● Fluent English
● Resourcefulness
● Creativity
● Works on initiative

Desirable:
● Minimum of 1 year experience in an administrative role
● Knowledge of and interest in arts/theatre/education
● Experience working with Spektrix software or similar CRM/ ticketing system

Salary and Hours:
The salary for this post is €14.15 per hour/ €29,432 pro rata/ €18,395 gross. This post is 25
hours per week.
Work outside these hours may be required. No overtime is payable, however time in lieu is
offered.
GSA offer the Bike to Work scheme

Application:
Please email a copy of your CV and letter of application to manager@gaietyschool.com
including two references.

Closing date:
The closing date for receipt of all applications is 5pm Wednesday 18th February 2026.
Interviews will be taking place on Tuesday 24th February 2026.